Personal Assistant + Reception (30% only)

As a Personal Assistant and Receptionist you in one hand work with a team of lawyers and help them in their daily administrative tasks + you are in charge of the reception (30% of the time)

Client Details

The client is an international company located in Brussels (Ixelles)

Description

Personal Assistant 70%:

• Billing: gathering information, checking predrafts/drafts, liaising with partners and the billing team in London to ensure the invoices are finalised/sent correctly and on time.
• Organising, coordinating and arranging meetings at the request of the lawyers: scheduling client appointments
• Managing the agendas
• Travel bookings (hotel, flight, train, taxi,…)
• Preparing court paperwork
• Copying, printing
• Create and maintain filing and other office systems

Receptionist 30%:

• Answering calls, taking messages and handling correspondence
• Welcoming visitors
• Managing meeting rooms
• Order and maintain stationery and equipment
• Sort and distribute incoming post and organise and send outgoing post

Profile

• You already have at least 2 years experience in a similar function or a function in general administration
• You have a good knowledge of MS Office
• You have a very good level in English + French OR Dutch
• You are a proactive person
• You are a team player and you are very well organised

Job Offer

• An interesting salary package + nice advantages
• A nice place to learn and to develop your skills
• International company
• NO HOMEOFFICE possible